The 5 Easy Steps to Writing An Efficient Schedule

Schedules are extremely helpful when it comes to planning, routines, and productivity. Most of us even use them on a daily basis!

But the question is; how do you write the perfect and efficient schedule?

Here are the 5 steps to writing a schedule that you’ll be sure to follow.

#1. Where to Write a Schedule

What are you supposed to use to write a schedule?

There are many different places to write a schedule that will keep you motivated, like:

  • Planner
    • To write a schedule that changes every day or week, I recommend writing these in your planner, so that you can easily change your layout for each week.
  • Calendar
    • A Calendar is where I write the basis of what I’m going to do each day. Though this isn’t a very good choice for in-depth schedules, it’s definitely helpful if you have a lot of places to go, and need to write out their dates and times.
  • DIY Schedule For Wall/Bulletin Board
    • If you want your schedule to be up somewhere that you can see it, creating your own DIY Schedule on a piece of paper, or finding a format from the internet to print out, is a great way to do this. These types of schedules work for daily, weekly, monthly, and even yearly planning.
  • Phone
    • A place to keep your schedule on-the-go is on your phone! Put your schedule into your calendar, or set alarms for certain times!

#2. Write the Title and Steps

When you first start making your schedule, start off by writing the basics of what you’re going to be doing. If you need to finish your homework, a blog post, or a task, write each of those things as a basis for your schedule.

Underneath those titles for the tasks, you should go more into detail for what you’re doing by writing the steps you need to take to complete it.

To make your schedule more personalized, you can do fun things like colour code the tasks, use a neat style of writing, and more!

#3. Time Management

Now you need to figure out when you can do each of the tasks on your schedule.

First of all, you need to think of what day you’ll start. Next, you’ll need to think about what you’re going to be doing each day and if you’re going anywhere, so you can incorporate your schedule into each day efficiently.

What free time do you have during the day? What time do you want to complete each of the tasks?

I recommend writing the basic time frame next to a task of how long it will take to complete it. This time frame might not be completely accurate if you’re not sure how long something will take you, so feel free to just estimate it.

#4. A ‘Did’ List

People use checklists for a lot of things, and it can be fun to check off a task when you finish it! But there’s also another tactic that I consider more motivating, which is making a ‘Did’ list.

This is a list of things you’ve done each day, so that you can see what you’ve accomplished in one spot. Instead of crossing things out, you’re writing them down to see how far you’ve come!

I use this kind of set-up for school work by writing down each time I’ve finished a certain area of work, and I highly recommend it.

#5. Get Into the Right Mindset

To keep up a routine or schedule requires you to feel motivated and confident that you will stay focused.

If your schedule is too hard to follow, you’ll have trouble feeling excited to do it when you have to.

Staying healthy and taking multiple breaks in your schedule to relax is a great way to combat procrastination and keep good habits.


Now that you’ve successfully completed creating a schedule, it’s time for you to get started!

Hopefully this list has helped you with creating a good routine for yourself to stay on. Did you follow these steps, and if so, did they help you?

Image: Photo by Emma Matthews Digital Content Production on Unsplash


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